What are "Keywords"?

Keywords are used to describe and (similarly) organize files and pages in a workspace. In migrated workspaces, they are initially set to the foldername in which a file or page was previously located. The workspace manager has the freedom to create the most appropriate and relevant keywords for use within each workspace. Keywords are only applicable within your workspace. Keywords are not used to search for information using a search engine.

The advantages of using the specific keywords are:

• It allows users to find the information they are looking for quickly.
• It contains metadata. When documents are moved from the workspace to the library, they retain the metadata so the users don’t have to fill in the information again.

To enter a keyword:

• Access your workspace.
• Click Files & Pages on the left-hand side menu.
• The Browse All Files & Pages page appears.
• On the right-hand side of the screen, just below the green title bar, click on the blue Add Page or Add File button.
• The Add Page or Add File page appears. You can add keywords under the Keywords field.

Please note that a single keyword can be a phrase, for example: FDMT data model. You can also use more than one keyword, for example: FDMT, Data, Model.

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